| Item | Notes |
|---|
| Pledges | - When DRMFSS publicly announces the HRD document, this will trigger donors to pledge to a portion of the requirement on the HRD
- Donors will then make contributions (Forecasted) for the release HRD.
- This information is currently recorded inside WFP and DRMFSs using an Excel spreadsheet
- Every often the two spreadsheets are synchronised to each other
|
| Contributions | - Just like pledges, there is a contribution list database (based on Excel) which keeps the sum of total contributions by donors
- 99% of contributions to the HRD are done through WFP
- When a donor contributes in cash, a calculation is made to best estimate the amount of commodity the contribution can purchase
|
| Pipeline process | - Currently DRMFSS do not have assigned staff to handle pipeline operations
- WFP handles pipeline using Excel based spreadsheet which contains information about commodity requirements, forecast, ETA and remaining balance
|
| How to get requirements for CATS regarding pipeline and pledges | - To get the requirements from users doing pipeline activities within WFP
- There is a risk of implementing a functionality in CATS when there is no users to assist development of pledge and pipeline by providing requirements and later on validating the implementation
- High emphasis on user involvement during development of a feature is also another risk for the implementation of pledge and pipeline without the existence of users to perform the task in DRMFSS
|
| Previous attempts | - DRMFSS ICT had suggested a pipeline process during the development of internal RMS (Relief Management System)
- The lack of pipeline position within DRMFSS made it very difficult to pursue the design further
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| Pledge and Gift Certificate | - DRMFSS issues gift certificates for confirmed contributions which have arrived at Djibuti port
- DRMFSS do not have information on how much of the commodity on the gift certificate is received by it's own hubs or donors warehouse
- There is a need to track exhaustive information about gift certificates but the information is difficult to come by. There are situations where a portion of the total quantity on the gift certificate goes into other warehouses outside DRMFSS managed hubs
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