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1. Multi agency team who conduct need assessment at woreda Woreda level are assembled to organize needs assessment.
2. The Multi agency team’s result and the regions assessment is submitted to  federal Early warning response directorate.
3. Federal compare submitted needs assessments and approves one of the two.
4. Needs assessment is done every six month.("MehireMehre" and "Belg" seasons )
5. For pastoral areas (Short rainy season ) ,assessment is done once a year.
6. There are three types of assessments :-

• • Main Assessment : HRD is prepared based on it .
  • Rapid Assessment: held when fast on set disasters occur .
  • Disaster area Area Assessment : Affects needs assessment figure and HRD needs to be modified.

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1. As regions submit their needs assessment data for a given HRD, the EW CTL will be notified on their dashboard. Once all regions have submitted their needs assessment data for a given HRD, the EW CTL must “Approve Creation of Draft HRD” (copy the regional figures (at wereda Wereda level ) and combine). This will be edited by EW until agreement is reached.
2. Once agreement is reached, the EW CTL must “Approve Final HRD”. This will disable further editing of the HRD, and will notify the regions that their allocation is available for viewing. It will also allow the assigning if Implementing Partners for particular rounds
3. When a region submits monthly regional request for a given HRD, the EW CTL will be notified on their dashboard of the pending application (once the Region has submitted the request, it can no longer be edited by any party).The EW CTL has the option to:

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Monthly request preparation process

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1. Monthly request is prepared by EW regional DPPBs for the respective regions they are responsible for
2. Request is prepared monthly and is submitted to EW logistics planner.
3. Unless there is no change on to the HRD, monthly requests are prepared based on the number of beneficiaries for each region.

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Gift Certificate preparation process 

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1. Donors notify EW customs officer when there is incoming shipment and submit the necessary document. 
2. EW customs officer will prepare gift certificate based on the submitted documents. 
3. The gift certificate will be approved by the CTL before submitted to customs office.
4. The approved gift certificate will be printed and submitted to customs office.

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• " Submit document": This will make available detail information about the incoming shipment to EW customs officerCustoms Officer.
• "Draft Gift Certification": EW customs officer is responsible preparing draft gift certificate for a specified gift.
• "Approved Gift Certificate": EW CTL/Customs Officer will be able to generate the approved gift certificate.It will be printed and submitted to customs office.

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CTL dashboard

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Dashboard Mockup

Unknown user: Please insert a dashboard mockup

Items requiring action

Unknown user: Based on the proposed workflows above, please insert the Action items that will appear in the dashboard

• List of Regions that have submitted Relief Needs Assessment figures for an upcoming HRD
• List of pending requisition records
• Active gift certificate records
  
  

Items requiring approval

Unknown user: Based on the proposed workflows above, please insert the Approval items that will appear in the dashboard

• List of RRD submitted by regions and pending approval
• Pending gift certificate inquires by donors 
  
  

Status

• Current statistics on allocation, dispatch, delivery and distribution based on the selected HRD
  
  

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• Cash/Food
  • Allocation process continues up to Resource Mobilisation Role, regardless of whether cash/food
  • Resource Mobilisation Role before creating the actual numbered RRD decides (from Prioritisation Committee) whether cash/food will be used, and process splits at that point
• Critical Data Reporting
  
  • When critical data is being worked on, until the data is explicitly flagged as “Final”, all reports of that data will have a “draft” watermark on every page
  • When critical data is flagged as “Final”, a .pdf version of the report will be stored in the system, and only then will a copy be sent to the printer. If it does not print, the user has the option to reprint at any time using the .pdf version
• Round vs Month
  • See  meeting notes 2013-07-11 Allocation 'Round' Vs Allocation Month
• Contingency budget held at the regional level.
• If the duration of assistance from the previous HRD is grater that six months then the rest of the duration will be transferred (or will be used as an input) to the next HRD.
• Pledge and contribution: this aspect of CATS is not implemented because of the fact that there is no pipeline unit within DRMFSS to provide information during development and validate implemented functionality.