Sprint 2: DRMFSS Feedback
Date
Tuesday, 16 July 2013
Attendees
DRMFSS
Name | Department | Position |
|---|---|---|
Abdulkerim Essa |
| Product Owner |
Negussie Kefene | Early Warning & Response Directorate | Unit Head |
Askale Asaye | Early Warning & Response Directorate | Early Warning Logistics Planner |
Rahel Asfaw | Early Warning & Response Directorate | Resource Mobilisation / Pipeline |
Makeda W/hiwot | Early Warning & Response Directorate | Secretary / Customs |
Tareke Aga | Early Warning & Response Directorate | Early Warning Assessment |
Hailu Ankiso | Food Security Co-ordination Directorate | Unit Head |
Muluneh Woldemariam | Logistics | Unit Head |
Yehuwalashet Haile | Logistics | Logistics Followup Senior Expert |
Demelash Eshetia | Logistics | Storage & Distribution Asst. |
Mebrate Messesha | Logistics | Transit Account |
Meseret Getahun | Logistics | Data Encoder |
Tilahun Germa | Logistics | Storage & Distribution Asst. |
Zewde Bekele | Logistics | Data Encoder |
Zeleka Kebede | Logistics | Data Encoder |
Tigist Yegezu | Logistics | Performance bond |
Almaz Yirdaw | Logistics | Transport Contracting |
Aragaw Lemma | Finance & Procurement | Unit Head |
Aynalem Desalegn | Finance & Procurement | Finance |
Almaz H/mariam | Finance & Procurement | Accountant |
Meseret Berhane | Finance & Procurement | Transport Bidding System Expert |
Tesfaye G/Wolde | ICT | Unit Head |
Tewodros Genanaw | ICT | Developer |
Yonas Daniel | ICT | Developer |
Daniel Tamrat | Logistics | Intern |
Melaku Asmare | Logistics | Intern |
Simret Mekonnen | Logistics | Intern |
WFP/FMIP
EDGE
Sprint Focus
User Comments
| Who | No. | Comment | Response | Action |
|---|---|---|---|---|
| Negussie Kefene | 1 | It is good to see that the application captures most of our process well. | ||
| 2 | The calculation of required resources for regions uses a ratio which is set by the prioritization committee for each month. | Done | Error rendering macro 'jira' : Unable to locate Jira server for this macro. It may be due to Application Link configuration. | |
| 3 | It would be good if we have information about who prepared and approved the regional requests at regional offices. | Noted | CM-67 | |
| 4 | Can we see the approval history of a request starting from region up until it reaches logistics? | Noted | ||
| 5 | There are cases requisitions are modified after sent to logistics how does the system address this Conditions? | We are going to addressing exceptional cases on the forthcoming sprint | ||
| 6 | Is the number of beneficiaries needed for hub assignment? | yes (Ato Muluneh's 12th comment) | ||
| 7 | For sprint demo can you tell us which Case Teams are involved so that their representatives can be present for the demo | Noted | ||
| 8 | If possible mention what will be demonstrated for the coming release at the end of each release | Done | Demonstration Agenda & Checklist | |
| 9 | Logistics planner should have the authority to change the allocation formula which will help calculate resource allocation | Done | ||
| 10 | Exceptional cases should be addressed for the system especially when we are required to cancel the RRD at any state. Manually we cancel RRD at any time and create new one by referencing the canceled RRD No. | Exceptional cases noted to be addressed on the forthcoming sprint | ||
| Muluneh Woldemariam | 1 | Can regions add new woreda to the request after they submit their request to federal? Assuming the woreda was not included in the original request | Noted |
|
| 2 | How are we going to handle allocation of areas that are handled by partners/actors? | Noted to be implemented on the coming sprint | ||
| 3 | How do we handle situations where a partner is not able to perform the operation it promised and the operation is handled by DRMFSS? | Noted to be addressed exceptional cases on the forthcoming sprint | ||
| 4 | How do we handle amendments to Regional Requests after the request is approved by EW and allocation has already started | Exceptional cases are going to be implemented on the coming sprint | ||
| 5 | In the case of PSNP how are we going to address different support methods (food and cash) | To be addressed on the coming sprint | ||
| 6 | Allocation is the responsibility of the director delegated to EW. (This is a general comment and not a question) | The system allows authorized person to do the Allocation | ||
| 7 | Will logistics be able to override the warehouse set by PSNP. This occurs because logistics makes it decision based on cost and ease of operations | Noted | ||
| 8 | Do we have separate requests for regular Relief/PSNP and Fast on Set? It is good to consider that Fast on Set requests include non-food items | Noted | ||
| 9 | Will be able to add more commodities to requests in addition to the basic ones (Grain, Cereal, Oil and CSB)? | Additional Commodities can be recorded on commodity look up | ||
| 10 | Can we have woreda and FDP to the list of requisitions we receive from EW | Noted | ||
| 11 | Hub assigned requests should be displayed separately and we should be able to edit them afterwards | Noted | ||
| 12 | Number of beneficiaries on requests is good to have from the view of logistics | |||
| 13 | The three main hubs co-ordinate other warehouses so from our side of things we should be able to assign both to central hubs and warehouses too. Consider the case of PSNP allocation (Hailu 3rd comment) In response to Abdulkerim's 4th question. | |||
| 14 | We prefer a flexible option to assigning hubs/warehouses than fixing it to only central hubs | |||
| 15 | How will CATS handle requests which have reached logistics but somehow canceled by EW in the middle of the process? | Noted | ||
| 17 | How are we going to address resource amount reductions from a request after it has been approved by EW and received by Logistics? | Noted | ||
| 18 | The target of Framework Bidding is to go to FDP level in the long run so will CATS be able to handle that level of hierarchy or it will be limited to woreda level? | Noted | CM-68 | |
| 19 | Logistics prepares six month bid plan based on information from HRD and PSNP plan | |||
| 20 | Winner list should not be limited to the top two. In some cases we might be forced to go up to the 8th in the list to grant the contract. Winners registration should register winners from 1 to 8 position with their tariff for analysis | Done | ||
| 21 | We need Hard copy attachments from regional request for documentation | Noted | ||
| 22 | Bid plan is created woreda level but in the future we might change it to destination in km. | Noted | ||
| Askale Asaye | 1 | Will CATS provide a feature to compare number of beneficiaries from Regional Request to that on HRD? | To be implemented on the upcoming sprint | |
| 2 | It would be very convenient if I am able to see regular requests separately from fast on set ones. Fast on set and regular request should be handled separably. | Noted | ||
| Rahel Asfaw | 1 | We need to see the HRD summary by region | Noted | |
| 2 | We need to have a means to compare regional requests with HRD | Noted | ||
| 3 | We need list of Transporters with their bid offers for analysis | Done | ||
| Hailu Ankiso | 1 | The request implementation is clear and easy to use | ||
| 2 | PSNP M&E Expert will fill out requests to goto the Case Team Leader/Director for approval | |||
| 3 | PSNP allocation includes warehouses at federal level in addition to beneficiary number and resources | Noted | ||
| 4 | PSNP and Early warning expert has to be able to make change on the request before sending to logistics for hub allocation. | Note | ||
| 5 | PSNP experts should be able to allocate requests based on plan of the month either to be cash or food | Note | ||
| Abdulkerim Essa | 1 | Will there be a feature to revert record status (posted to draft) due to the nature of our work | Noted | |
| 2 | Can we have a feature to override CATS process flows by reverting the status of records | Noted | ||
| 3 | When we assign Hubs to a request, should we be able to assign to centeral hubs or warehouses too? | Replied by Ato Muluneh (#13) | ||
| 4 | We should only be able to access the warehouses through the central hubs | Replied by Ato Muluneh(# 14) | ||
| Zeleka Kebede | 1 | I see both draft and approved requisitions on the same list. Is that normal or will I be able to filter them using their status? | done | |
| 2 | Hand coding of bid plan is very cumbersome and highly error prone. The current bid plan implemented is not practical for our situation. | Noted | ||
| 3 | Are you going to come up with a simpler and easier plan preparation feature because the one we saw at the demo is not practical | Noted | ||
| Zewde Bekele | 1 | How do I know which zone a given requisition is addressing? | Done | |
| 2 | I want to be able to see requisitions based on region/zone grouping rather than a flat list | Done | ||
| Demelash Eshetia | 1 | What would happen when a commodity is dispatched to a location but only to find out that it was the wrong location and a recall is required? | Noted | |
| Aragaw Lemma | 1 | It is unfortunate that staff from procurement were unable to attend the demo | ||
| 2 | Reaffirms that bid is initiated by the strategic plan for the coming six months | |||
| 3 | How to address operational discrepancies due to unforeseen conditions (broken bridge) causing issues with the transporter? | Noted | ||
| 4 | Can we do adjustments to transport contracts to address operational discrepancies? This will allow us to handle exceptional cases for payment processing | Noted | ||