Sprint 06/ R02 :DRMFSS Feedback

Date

Monday,9 September 2013

Attendees

DRMFSS

Name	Department	Position
Tadess Bekele	Early Warning & Response Directorate	Early Warning & Response Directorate Director
Abdulkerim Essa		Product Owner
Negussie Kefene	Early Warning & Response Directorate	Unit Head
Muluneh Woldemariam	Logistics	Unit Head
Meseret Getahun	Logistics	Data Encoder
Zewde Bekele	Logistics	Data Encoder
Zeleka Kebede	Logistics	Data Encoder
Makida W/hiwot	Early warning & response case team	Customs officer
Hailu Ankiso	Food Security Co-ordination Directorate	Unit Head
Sintayehu Demissie	Food Security Co-ordination Directorate	Senior M&E expert
Yoseph Chala	Food Security Co-ordination Directorate	Senior M&E expert
Woldehawariat kolbore	Finance & Procurement
Tesfaye G/wold	ICT	Unit Head
Tewodros Genanaw	ICT	Developer
Yonas Daniel	ICT	Developer

WFP/FMIP

EDGE

Sprint Focus

Who	No.	Comment	Response	Action
Tadess Bekele	1	Needs assessment should be renamed to Needs Requirement	Draft needs assessment and confirmed requirement
	2	We are planning to prepare 1 HRD per year instead of per season	Noted
	3	We should not trigger our system from gift certificate. There is a way the process is initiated without the gift certificate. (Since this is a new requirement you can talk to Ato Negussie for elaboration)	What other events trigger the process apart from Gift Certificates?
	4	Gift certificate should include received and not received gifts. When DRMFSS issues a Gift Certificate to donors, not all commodities go into DRMFSS warehouses. We want to be able to track received and remaining amounts associated with gift certificate. This requirement comes from the need to report to National Bank of Ethiopia (NBE) on status of Gift Certificates.	Noted	CATS-710 - Getting issue details... STATUS
	5	Volume measurement should be added for the non food commodities (e.g Tent )	Noted	CATS-711 - Getting issue details... STATUS
	6	Is it possible to view PSNP and Relief beneficiary summary? And how is duplication handled	Noted	CATS-712 - Getting issue details... STATUS
	7	Is it possible to monitor CATS by functional areas ? (needs explanation)	Each functional areas can access CATS according to there privileges
	8	Aggregated data at woreda level.	Aggregated data at woreda level is incorporated
	9	We should have a discussion regarding Pledge.	Noted	2013-09-16: Pledge and Contribution 2013-09-12: Pledge and Contribution Pipeline within DRMFSS

Tesfaye G/wold	1	After Approval ,is it possible the document is editable ?	Authorized person can edit approved document.
	2	When we compare HRD , percentage of No. of beneficiaries with the total population should be specified	Noted	CATS-713 - Getting issue details... STATUS
	3	Ration should be editable	Rations are already editable and not hard coded into the application.
	4	Can we have concurrent users? (Multiple users on a specific operation)	Yes ,It depends on the roles defined considering the business rules
	5	Is the system modularized? Can we work independently of the other offices and offline	The system is built using industry standard modular patterns to reduce tight coupling with each other.

Negussie Kefene	1	Relief program also facilitates cash program as in PSNP	Noted and needs further investigation	CATS-599 - Investigate relief cash food split program ( Open)

Hailu Ankiso	1	When the contingency budget varies ,the annual plan may exceed 6 month	Can we have overlapping plans? How would the rules around overlapping plans work?

Muluneh Woldemariam	1	Cash should be added for relief program in case needed	Noted	CATS-599 - Getting issue details... STATUS
	2	We should discuss about roles further	Meet with relevant CTL to discuss roles further

Yoseph Chala	1	Can the system tell us the amount to allocate as we input the beneficiaries no.?	The allocation amount will be calculated according to the selected ration and beneficiary no. automatically
	2	The system should tell us the contingency amount	Noted	CATS-602 - Getting issue details... STATUS

Woldehawariat kolbore		I was informed cash is not included on the tracking system , Is that goal changed ?	Explain issue around procurement and finance in relation with CATS scope.	CM-92 - Getting issue details... STATUS

Makida W/hiwot	1	Needs to check if the gift is received or not	How do you record gift certificates which are not destined to DRMFSS hubs? Do you already have a way to manually manage gift certificates DRMFSS issued and the corresponding shipment at the moment.	CATS-710 - Getting issue details... STATUS

Abdulkerim Essa	1	Technical people should be involved in this kind of meeting.	Domain experts are always required to attend There was a challenge in getting domain expert to attend meetings because they were assigned other duties IT staff are always welcome to attend