Target Regions

CATS will be rolled out to the appropriate authorities within all Ethiopian Regional Capitals, with the current exclusion of Somali Region (as food distribution is being handled by WFP there).

Regionals involved are:

Afar
Amhara
Benishangul
Gambela
Harari
Oromia
SNNP
Tigray

Note: Once DRMFSS resumes operations in Somali region, CATS can be 'switched on', providing the same level of functionality as the other eight regions.

CATS Proposed Regional Interactions

The following proposed Regional interaction points were approved by the FMIP task-force on 06-May-2013, and will be used to identify the CATS Roles to be developed for the regions.

Triggered Interaction: per Needs Assessment

CMPM Reference	Function	Data entered by	Data viewed By	Description
n/a	Input seasonal needs assessment data	Regional governments	EWRD	Regional government collects needs assessment data, collates and passes to EWCT.
Relief Periodic Procedures	View Humanitarian Requirements Document (HRD)/Food Supply Prospect Report approved beneficiary figure	EWRD	Regional Governments	Allows the region to see the approved HRD allocation per wereda per round and notify weredas immediately. Note: The Food Supply Prospect Report is published within 10 days of the Humanitarian Requirements Document and breaks-down the regional approved beneficiary number by wereda and duration of assistance. *Regional Governments must communicate the HRD approved number of beneficiaries and duration of assistance to all weredas due to receive humanitarian relief (outside of CATS)* *Note: This figure is subject to later adjustments in the event that additional regular relief beneficiaries are identified in subsequent assessments (flash assessments)*

Triggered Interaction: per Allocation Round

CMPM Reference	Function	Data entered by	Data viewed By	Description
Requesting approved HRD Allocation (Relief)	Enter regional allocation release request for number of HRD approved beneficiaries - taking into account any subsequent adjustments and indicating FDPs (by 10th Month)	Regional governments	EWRD	Allows the regions to submit their allocation release request electronically. In addition to making the process more efficient and transparent, it also tackles the problems surrounding the issue of location name. Delays due to waiting to receive hard-copy are reduced (function has a time contingent mandatory deadline) and CATS could be also be used to: (a) send email reminder alerts and; (b) restrict the regions ability to request more than the HRD approved number of beneficiaries and/or identify re-allocations between weredas.
	View actual allocation once this has been released at Federal level	EWRD	Regional governments	Ideally the system should flag any weredas for which the actual allocation is different to the original approved allocation for immediate onward communication to affected weredas *Regional Governments must communicate any differences in the actual allocation with the HRD approved allocation (number of beneficiaries) to affected weredas (outside of CATS)*
Preparing for delivery	View dispatch details	DRMFSS Hubs	Regional governments	Allows the regions to alert weredas of impending deliveries (to notify storekeeper to prepare the FDP store, notify daily labourers etc.). Ideally the system would send an email alert to regional officials at the start of dispatch to their regions. Reduces hub workload and removes dependency on hub to manually alert regions at start of dispatch. *Regional Governments must notify all weredas due to receive deliveries at the start of dispatch to the region (outside of CATS)*

Periodic Interaction: Monthly

CMPM Reference	Function	Data entered by	Data viewed by	Description
Reporting	Input data from Wereda monthly reports	Regional governments	DRMFSS	Allows regions to enter report information electronically. Information will be transferred to federal level quicker, regions can investigate disparities, the additional workload created by the introduction of two report formats will be shared across regions: 1. FDP Monthly Commodity Receipts Report (detailed report - line entry per DRMFSS Issue Ticket) 2. Wereda Monthly Stock & Distributions Report (summary report - line entry per programme, per round, per FDP, per commodity)

Periodic Interaction: Annual

CMPM Reference	Function	Data entered by	Data viewed By	Description
PSNP Periodic Procedures	View which weredas are due to receive food payments in which months	FSCD	Regional governments	Allows the region to see the federally approved food payment allocation per wereda and notify weredas immediately. This would be faster than waiting to receive a hard copy of the federally approved PSNP Annual Plan
	Enter FDP list for coming year	Regional governments	FSCD	Collect FDP lists from weredas due to receive food payments and pass to FSCD.

Ad-hoc Interaction

CMPM Reference	Function	Data entered by	Data viewed By	Description
Contingency	View which weredas are due to receive contingency/risk financing food allocations in which months	FSCD	Regional governments	Allows the region to see federally approved contingency/risk financing food allocations per wereda and notify weredas immediately (federal approval is needed because ability to fill the allocation depends on grain availability at federal level). *Regional Governments must notify all weredas due to receive contingency/risk financing food allocations (outside of CATS)* *Note: This figure is subject to later adjustments e.g. if a wereda converts from cash to food payments during the year*
	Enter FDP list for contingency/risk financing food allocations	Regional governments	FSCD	Allows the region to enter FDP Lists for receiving contingency/risk financing food allocations that have been collected from affected weredas and pass this to FSCD (speeds up process and tackles problems surrounding location name)
Emergency	Enter regional request for fast onset emergency allocation - including FDPs	Regional governments	EWRD	Allows the regions to submit requests for fast onset emergency allocations electronically (and separately to the regular request to release the HRD approved allocation for regular relief beneficiaries) and flag to EWRD that an emergency request has been received. Time saving may be critical in an emergency situation.
	View approved fast onset emergency allocation	EWRD	Regional Governments	Allows the region to see the approved fast onset emergency allocation per wereda and the duration of assistance so that they can notify weredas immediately. *Regional Governments must communicate fast onset emergency allocations to affected weredas immediately (outside of CATS)* *Note: If a fast onset emergency results in additional regular relief beneficiaries, the HRD approved number for affected regions would be adjusted*

Outstanding Issues

FSCD/PSNP Data Entry

At what stage should PSNP data enter CATS for both regular food transfers and for contingency and risk financing food allocations i.e. entered by region during planning/request process or by FSCD once federal plan/regional request has been approved? Note: current FMIP Task Force approved regional access to CATS that data is input post-approval at federal level

Officially Authorised Requests

How should the issue of 'official' requests be dealt with e.g. is electronic signature acceptable or must a stamped hard copy must be faxed/posted simultaneously?